Rocking Tech – Products –
AI Automation Solution
AI Automation That Actually Works in Production
Stop doing repetitive tasks manually. We identify what to automate, build production-grade workflows using OpenAI agents and enterprise AI platforms, then monitor them to keep working. £2,500 fixed fee.
★★★★★ Trustpilot · 10+ years · Trusted by NHS & Universities
Still Spending Hours on Manual Admin?
What We Automate For You
Trusted by UK organisations
Investment
Save 10+ hours/week
AI Automation Solution
Stop drowning in admin. Get smart automations built for your exact workflows.
£2,500
+VAT
What's Included
A discovery workshop to map your workflows
Up to 3 custom automation workflows
Integration with your existing tools (CRM, email, accounting)
AI assistant for common customer queries
Testing with your real data
Perfect For
Agencies drowning in project admin
Consultants juggling multiple tools
Growing teams without admin budget
Anyone losing 5+ hours/week to repetitive tasks
All prices exclude VAT.
Frequently Asked Questions
Traditional automation follows fixed "if this, then that" rules. Agent-based automation uses AI to make decisions, handle exceptions, and adapt to changing situations. For example: instead of "if email contains X, send to person Y", an AI agent reads the email, understands context, decides who should handle it, and drafts an appropriate response. We build these using OpenAI agents, Google Vertex AI, or custom n8n workflows depending on your requirements.
AI Automation (from £2,500) connects and orchestrates your existing tools — your CRM, email, accounting software, HR systems. We don't build new software; we make your current stack work together intelligently. Custom Platforms (from £25,000) involve building entirely new applications when your needs can't be met by existing tools. If you're not sure which you need, book a consultation and we'll recommend the right approach.
Your automation includes 30 days of post-launch support as standard. If something breaks during this period — whether due to API changes, system updates, or unexpected edge cases — we fix it at no additional cost. We set up monitoring and alerts so issues are caught early. After the support period, you can manage it yourself (we provide full documentation and training) or engage us for ongoing support quoted separately.
Yes, data security is built into every implementation. We use encrypted credential storage, audit logs showing all automated actions, data retention policies you control, and GDPR-compliant data handling as standard. For sensitive workflows, we can add human approval gates so AI drafts actions but humans approve before execution. All implementations follow UK data protection standards.
Almost certainly. We regularly integrate with CRMs (HubSpot, Salesforce, Pipedrive), email platforms (Gmail, Outlook, Mailchimp), accounting software (Xero, QuickBooks, FreeAgent), project management tools (Asana, Monday, Trello), and hundreds of other tools via APIs. If your software has an API or can export data, we can connect it. We verify technical compatibility during the discovery workshop before any implementation begins.
We primarily use three approaches: OpenAI agents for multi-step reasoning workflows, Google Vertex AI for enterprise clients with data governance requirements, and self-hosted n8n for complex multi-system orchestration. With self-hosted n8n, you own the workflows completely. With cloud platforms like OpenAI, workflows remain in your account under your control. We provide full documentation and training — you're never locked into working exclusively with us.
Almost any repetitive, rules-based process: data entry between systems, document processing (invoices, contracts, applications), customer communications (email triage, response drafting, scheduling), reporting and analytics, approval workflows (expenses, time-off, purchase orders), lead management (qualification, scoring, routing), onboarding processes, and compliance tasks. The sweet spot is processes taking 5+ hours weekly that follow consistent patterns.
Most automation projects take 2–6 weeks from kick-off to launch depending on complexity and how many systems are being connected. Timeline depends on the complexity of integrations, availability of API access, and how quickly you can provide test data and feedback.
After implementation, you'll have platform and API costs — typically £20–100/month for OpenAI usage, or £10–50/month for self-hosted n8n hosting. These are pay-as-you-go based on actual usage. Your existing software subscriptions (CRM, accounting, etc.) stay the same — automation just connects them more efficiently. Ongoing support from us is optional and quoted separately.
Zapier is excellent for simple 2–3 step workflows. For anything more complex, it has limitations: no AI decision-making (it follows fixed rules and breaks on edge cases), limited error handling (when Zapier breaks, data can be lost), no audit trails for compliance, and cost adds up quickly — £100–300/month for multi-step workflows. A one-time professional implementation is often cheaper over 2–3 years and significantly more robust.
Ready to let your tools do the work?
Book a free consultation. We’ll identify what to automate first and whether it’s worth the investment. 30 minutes, no commitment.
Book a Consultation
Prefer email? hello@rockingtech.co.uk