Rocking Tech – Products –
AI Automation Solution
AI automation built properly, and your team taught to run it
We pick one workflow that is costing you time, build it to production standard, and train your team to run it themselves. One automation, built once, fully documented, and yours to keep.
★★★★★ Trustpilot · 10+ years · Trusted by NHS & Universities
The reality
Most AI tools never make it past the trial
You have probably tried a few AI tools already. A chatbot on the site, a writing assistant in a browser tab. The problem is rarely the tools themselves. It is knowing which task is actually worth automating, building it so it holds up in production, and getting your team confident enough to use it every day.
MIT research published in 2025 found that only around 5 percent of business AI pilots reach measurable value, with the rest stalling before they pay back. The reason is almost never the model. It is the integration, the governance and the adoption around it. That is the part we are built for.
End-to-end workflows
What We Automate For You
We choose the single workflow that gives you the clearest return, build it so it works reliably, and hand it over with the training and documentation your team needs to own it.
Content engine
Turn one idea into a week of content. The model researches a topic, drafts in your brand voice, generates an image and stages everything for one-click approval before it publishes.
Publishing pipeline · Claude · OpenAI · CMS
Knowledge assistant
Answers drawn from your own documents, not the open internet. Staff ask a question in Slack or a web widget and get a grounded reply with its sources, so it will not invent an answer.
Vector store · Claude · OpenAI · Slack · Web
Inbound triage
Every enquiry read, understood and routed in seconds. Incoming emails and form submissions are classified by intent, urgency and sentiment, then sent to the right person with a suggested reply.
Webhooks · Claude · OpenAI · Your inbox / helpdesk
Lead qualification
Leads scored with a reason, not a black-box number. New CRM leads are enriched and scored for fit and intent, each with a short written rationale, then routed to sales or nurture.
Enrichment source · Claude · OpenAI · Pipedrive · HubSpot
Meeting follow-through
Capture every meeting and turn it into action. Your note-taker hands over the summary, or we set one up, and the automation routes the decisions, owners and due dates into your CRM and tasks, then drafts the follow-up for sign-off.
Granola · Otter · Claude · OpenAI · CRM
Research agent with sign-off
A research task that runs itself, then waits for your approval. Give it a brief and it decides where to look – your knowledge base, an API, the live web – gathers, drafts with citations, and pauses for a human to approve before anything goes out.
Agent framework · Claude · OpenAI · Vector store · Search
Beyond the build
We teach your team to run it
Most agencies hand you a workflow and a login. We hand you the workflow and the ability to run it without us. Every build includes:
A prompt library
The tested prompts behind your automation, written for whichever model the job uses (Claude, OpenAI or Vertex) and documented to the same standard we publish on our own blog, so anyone on your team can read and adjust them.
A short playbook
When to use it, how to check the output and what to do if something looks wrong, drawn from a decade of running production software in Laravel.
A usage and governance note
What is safe to put into AI tools and what is not, written for UK GDPR, including the human approval gates we build into sensitive workflows.
A team training session
The engineers who built your workflow walk your people through running and maintaining it, so the knowledge comes straight from the source.
A golden-path reference
Your one well-built workflow becomes the template for the next, built the way we build our own systems, with current standards like the Model Context Protocol (MCP) for connecting AI to live tools.
Trusted by UK organisations
Investment
Fixed fee, no surprises
AI Automation
One workflow, built to production standard and handed over to your team.
£2,500
+ VAT
What's Included
A focused discovery to choose the one workflow worth automating
One AI-native automation, built to production standard
Integration with one of your existing tools (CRM, inbox, documents or CMS)
The right model for the job – Claude, OpenAI or Vertex – behind a model-agnostic layer, so you are not locked in
Testing with your real data before go-live
Perfect For
Teams who have tried AI tools but nothing has stuck
Founders losing hours to one repetitive, judgement-light task
Agencies and consultants with one workflow worth getting right
Anyone who wants to adopt AI properly, starting with one thing
We agree what success looks like before we start. If the workflow does not do the agreed job within 30 days of go-live, we put it right. All prices exclude VAT.
Frequently Asked Questions
What is agent-based automation, and how is it different from traditional automation?
Traditional automation follows fixed "if this, then that" rules. Agent-based automation uses AI to make decisions, handle exceptions and adapt to changing situations. Instead of "if the email contains X, send it to person Y", the agent reads the email, understands the context, decides who should handle it and drafts a suitable reply. We build these with Claude, OpenAI or Google Vertex, and orchestrate them through n8n or webhooks depending on your requirements.
Why do you build just one automation?
Because one workflow built properly is worth more than five built halfway. We choose the single process that is costing you the most time, build it to production standard and teach your team to run it. We agree what success looks like before we start, so the fee is tied to one task you can measure. MIT research published in 2025 found that most AI pilots stall before they deliver value; we would rather prove it on one and earn the next.
What kinds of work can you automate?
The best fit is work that needs a little judgement, not just shuffling data: triaging and routing inbound enquiries, qualifying and scoring leads with a reason, turning meetings into actions in your CRM, answering questions from your own documents, drafting content or replies in your brand voice, and running research tasks that pause for your sign-off. If a task is repetitive and follows a consistent pattern but still needs some thinking, it is usually a strong candidate.
Why not just use Zapier?
Zapier is excellent for simple two- or three-step workflows. For anything more involved it has limits: it follows fixed rules and breaks on edge cases, it has no AI decision-making, its error handling is limited so data can be lost, and it keeps no audit trail for compliance. Costs also add up quickly, often £100–300 a month for multi-step workflows. A one-off professional build is usually cheaper over two to three years and far more robust.
How is this different from your Custom Platform service?
AI Automation (£2,500) builds one AI-native workflow and orchestrates your existing tools, your CRM, inbox, accounting or project software, so your current stack works together intelligently. Custom Platforms (from £25,000) are for building entirely new software when existing tools cannot meet your needs. If you are not sure which you need, book a consultation and we will recommend the right approach.
Will this work with our existing software?
Almost certainly. We regularly integrate with CRMs (HubSpot, Salesforce, Pipedrive), email (Gmail, Outlook, Mailchimp), accounting (Xero, QuickBooks, FreeAgent), project tools (Asana, Monday, Trello) and hundreds of others through their APIs. If your software has an API or can export data, we can connect it. We confirm technical compatibility during discovery, before any build begins.
What technology do you use, and do I own the automation?
We build with Claude, OpenAI and Google Vertex, and choose the model that fits the job on quality, cost and reliability. Calls run through a model-agnostic layer, so a model can be swapped in configuration rather than rebuilt, and we connect agents to your systems through the Model Context Protocol (MCP) where it fits. You own everything we build, with full documentation and training, and you are never locked into working only with us. For complex orchestration we can use self-hosted n8n, which keeps the workflows entirely in your hands.
Will it still work in six months?
We route the AI through a model-agnostic layer, so if a better or cheaper model appears, or one has an outage, we can switch it in configuration without a rebuild. Your workflow is not tied to one vendor or one model.
Is my data safe, and what about GDPR?
Yes. Data protection is built into every build: encrypted credential storage, audit logs of every automated action, retention policies you control and GDPR-compliant data handling as standard. For sensitive workflows we add human approval gates, so the AI drafts the action and a person approves it before anything runs. All builds follow UK data protection standards.
What happens if the automation breaks or stops working?
Every build includes 30 days of post-launch support. If something breaks in that period, whether from an API change, a system update or an unexpected edge case, we fix it at no extra cost, and we set up monitoring so issues are caught early. After that you can run it yourself with the documentation and training we provide, or take an ongoing support retainer, quoted separately.
How long does it take to build?
Most builds take two to six weeks from kick-off to launch, depending on how many systems are connected and how quickly API access and test data are available.
What are the ongoing costs after launch?
After launch you have platform and usage costs, typically £20–100 a month for model usage, or £10–50 a month for self-hosted n8n hosting, both pay-as-you-go. Your existing subscriptions stay the same; the automation simply connects them. Ongoing support from us is optional and quoted separately.
Let us find the one thing worth automating
Book a free 30-minute consultation. We will look at your workflows and tell you honestly whether automating one of them is worth it. No commitment.
Book a Consultation
Prefer email? hello@rockingtech.co.uk