Rocking Tech — Products —
AI Automation Solution
AI Automation That Actually Works in Production
Stop doing repetitive tasks manually. We identify what to automate, build production-grade workflows using OpenAI agents and enterprise AI platforms, then monitor them to keep working. From £2,500.
Still Spending Hours on Manual Admin?
What We Automate For You
Trusted by UK organisations
Investment
Save 10+ hours/week
AI Automation Solution
Stop drowning in admin. Get smart automations built for your exact workflows.
From £5,000 +VAT
What's Included
A discovery workshop to map your workflows
Up to 3 custom automation workflows
Integration with your existing tools (CRM, email, accounting)
AI assistant for common customer queries
Testing with your real data
Perfect For
Agencies drowning in project admin
Consultants juggling multiple tools
Growing teams without admin budget
Anyone losing 5+ hours/week to repetitive tasks
Frequently Asked Questions
Traditional automation follows fixed "if this, then that" rules. Agent-based automation uses AI to make decisions, handle exceptions, and adapt to changing situations. For example: instead of "if email contains X, send to person Y", an AI agent reads the email, understands context, decides who should handle it, drafts an appropriate response, and learns from feedback. We build these using OpenAI's agent platform, Google Vertex AI, or custom n8n workflows depending on your requirements. This approach is more reliable and handles edge cases that break traditional automation.
AI Automation (£2,500-£15,000) connects and orchestrates your existing tools - your CRM, email, accounting software, HR systems, etc. We don't build new software; we make your current stack work together intelligently using platforms like OpenAI agents, Vertex AI, and n8n. Custom Platforms (£25,000+) involve building entirely new applications with Laravel when your needs can't be met by existing tools - proprietary business logic, custom data models, new software products. Most businesses need automation first, custom platforms later as they scale. If you're not sure which you need, our Discovery Audit (£2,500) helps determine the right approach.
You can skip to implementation if you already know exactly what to automate, have technical specifications ready, and are confident it's the right solution. However, 73% of our audit clients discover 2-3 additional high-ROI opportunities they hadn't considered. The audit also helps avoid the #1 cause of automation failure: automating the wrong process or trying to automate a chaotic process that needs fixing first. The audit pays for itself by preventing expensive mistakes and identifying the highest-value opportunities. It also qualifies whether automation is the right solution or if you actually need something else entirely.
Your automation includes 3 months of monitoring and refinement as standard. If something breaks during this period - whether due to API changes, system updates, or unexpected edge cases - we fix it at no additional cost. We set up monitoring that alerts us before you even notice issues. After 3 months, you can either manage it yourself (we provide full documentation, training, and access to everything) or add ongoing monitoring (£500-£2,000/month) for 24/7 monitoring, automatic fixes, and continuous optimisation. Most clients choose ongoing monitoring for business-critical workflows like customer support, invoicing, or lead processing.
Yes, data security is built into every implementation. We use encrypted credential storage via industry-standard vaults (not plain text passwords stored in spreadsheets), audit logs showing all automated actions with timestamps and reasons, data retention policies you control, and GDPR-compliant data handling as standard. For sensitive workflows, we can add human approval gates so AI drafts actions but humans approve before execution. All implementations follow UK data protection standards. We can also work within your existing security frameworks (Azure, AWS, Google Cloud) if you have enterprise requirements. For regulated industries like healthcare or finance, we can implement additional compliance controls.
Almost certainly yes. We regularly integrate with CRMs (HubSpot, Salesforce, Pipedrive, Zoho), email platforms (Gmail, Outlook, SendGrid, Mailchimp), accounting software (Xero, QuickBooks, Sage, FreeAgent), project management (Asana, Monday, ClickUp, Trello), HR systems (BambooHR, Personio, Breathe HR), e-commerce (Shopify, WooCommerce, Magento), databases (PostgreSQL, MySQL, MongoDB), and hundreds of other tools via APIs. If your software has an API, webhooks, or can export data, we can connect it. If it doesn't have an API (legacy systems, desktop software), we can often use RPA (robotic process automation) as a fallback. During the Discovery Audit, we verify technical compatibility before any implementation begins.
Yes, absolutely. During the Discovery Audit phase, we create detailed workflow diagrams and process maps showing exactly what will be automated and how data flows between systems. For complex or critical workflows, we can build proof-of-concept demos or pilot implementations before full commitment. Many clients start with a single small workflow (£5,000-£8,000 range) to test our approach and see results before committing to larger automation projects covering multiple departments or systems. We also provide case studies from similar businesses (with confidentiality agreements where needed) showing real results from comparable implementations.
We primarily use three approaches: (1) OpenAI agent platform for multi-step reasoning workflows with tool calling - ideal for customer service, document processing, and decision-making automation; (2) Google Vertex AI for enterprise clients with data governance requirements, compliance needs, or multi-cloud strategies; (3) self-hosted n8n for complex multi-system orchestration where you need complete control. With self-hosted n8n, you own the workflows completely - they run on your infrastructure (or ours initially) and can be exported as JSON files. With cloud platforms like OpenAI agents, workflows remain in your OpenAI account under your control. We provide full documentation and training either way, so you're never locked into working exclusively with us. You can maintain and modify the automation yourself if you prefer.
Our Discovery Audit calculates specific ROI for your situation with hard numbers, but typical results: a £2,500 audit identifies automation opportunities worth £20,000-£50,000 in annual labour savings. Implementation projects (£5,000-£15,000) typically save 10-30 hours weekly. Real example: if automation saves 15 hours weekly at £30/hour employee cost (£450/week saved), a £5,000 automation investment pays for itself in 11 weeks. After that, you save £23,400 annually, every year. High-volume repetitive processes (invoice processing, application handling, report generation) typically show ROI in 6-12 weeks. Administrative workflows may take 4-6 months to break even but deliver value for years. The key is choosing the right processes to automate first, which is exactly what the Discovery Audit identifies.
Almost any repetitive, rules-based process can be automated. Best candidates: data entry between systems (CRM to accounting, spreadsheets to databases), document processing (invoices, contracts, applications with OCR and AI extraction), customer communications (email triage, response drafting, meeting scheduling), reporting and analytics (pulling data from multiple sources, generating summaries), approval workflows (expense claims, time-off requests, purchase orders), lead management (qualification, scoring, routing, follow-up sequences), onboarding processes (employees, customers, vendors), and compliance tasks (checklist completion, audit trails, document collection). The sweet spot is processes taking 5+ hours weekly that follow consistent patterns but have enough variation to break simple automation. If you currently do it manually and repeatedly, it can probably be automated.
Discovery Audit: 1-2 weeks from kick-off to delivered strategy document. Single workflow automation (£5,000-£8,000): 2-4 weeks. Multi-workflow projects (£8,000-£15,000): 4-8 weeks. Timeline depends on: (1) complexity of systems being integrated, (2) availability of API documentation and access, (3) how quickly you can provide test data and feedback, (4) whether systems require special security approvals. Total time from first call to working automation is typically 4-10 weeks. We can fast-track urgent projects (leadership transition, peak season preparation, compliance deadline) with dedicated resources, though this may affect pricing.
After implementation, three types of ongoing costs: (1) Platform/API costs: OpenAI API typically £20-100/month for SME usage, self-hosted n8n can be £10-50/month for hosting, or free if you host internally. These are pay-as-you-go based on actual usage. (2) System integration costs: most business software (CRM, accounting, etc.) you already pay for - automation just connects them more efficiently. (3) Monitoring & support (optional): £500-£2,000/month for ongoing monitoring, updates, optimisation, and priority support. Many clients choose to manage automation themselves after training (we provide full documentation), while others prefer ongoing support for business-critical workflows. Total ongoing cost is typically £50-200/month for platforms plus optional support, significantly less than hiring additional staff for the same tasks.
This is exactly why we build on professional platforms rather than fragile custom scripts. During the included 3-month refinement period, we adjust workflows as you identify improvements or edge cases. After that, you have three options: (1) modify workflows yourself using the documentation and training we provide - platforms like n8n and OpenAI agents have visual interfaces specifically designed for this, (2) engage us for specific updates on an ad-hoc project basis (typically £500-2,000 depending on scope), or (3) keep ongoing monitoring/support (£500-£2,000/month) which includes quarterly reviews and continuous adjustments as your business evolves. Most growing businesses choose option 3 because processes naturally evolve and automation should evolve with them.
Zapier is excellent for simple 2-3 step workflows, but has significant limitations for business-critical automation: (1) Cost: Zapier runs £100-300/month for the multi-step workflows businesses actually need, which is £3,600-£10,800 over 3 years vs our one-time implementation, (2) No AI decision-making: Zapier follows fixed rules and breaks on edge cases; AI agents handle exceptions intelligently, (3) Limited error handling: when Zapier breaks, data is lost; we build retry logic, failure alerts, and human approval gates, (4) No audit trails: Zapier doesn't log why decisions were made, critical for compliance, (5) Vendor lock-in: you can't export your workflows or migrate easily. Building yourself: possible if you have dedicated technical staff, but most businesses underestimate the time required for error handling, monitoring, security, and ongoing maintenance. A £5,000 professional implementation typically saves 40-80 hours of internal technical time plus ongoing debugging hours.
Yes to both. Payment structure: 50% upfront to begin work, 50% on completion and your approval. We don't require full payment until you've seen the working automation and are satisfied. Phased implementation: absolutely recommended for larger projects. Start with Discovery Audit (£2,500) to identify and prioritise opportunities, then implement highest-ROI workflows first (£5,000-£8,000), prove the value, then expand to additional workflows in subsequent phases. This reduces risk, builds internal buy-in as staff see results, and allows budget to be spread across quarters. Many clients start with a single department or process, demonstrate ROI to leadership, then roll out company-wide. For established businesses with strong credit history, we can discuss extended payment terms for projects over £10,000.
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